Automatic Asset Notifications

Brandkit automatically generates Notifications for Asset Expiry and Licence changes to an Asset.They are sent to Admins for approval initially, and then to end-users (users who have previously downloaded the Asset), provided an Admin approves the Notification.These automatic notifications are triggered by the following:

• Asset reaches its Expiry Date
• Asset reaches its Expiry Warning Date (i.e. "X' number of days before expiry)
• Asset's Licence is changed. 

First: Recommended Notification

• Date: Is the date the notification is triggered
• Type: if the trigger type (Licence = Licence change, Expiry - reached expiry date of expiry warning date)
• Preview: Asset proxy thumbnail
• Asset: Unique Asset ID
• Description: Describes the trigger reason.
• Actions: Choose to Notify, Decline or View the Asset (opens asset detail page in a new browser tab).

• Delay your Approval until you have all your assets sorted out with correct Expiry dates and Licences
• Decline to send if it's unlikely that anyone has downloaded the Asset already (e.g. when you're first setting up your library)

Second: Once Notification is Approved 

When a user Acknowledges a notification we will record the date and time of the Acknowledgement and clear it. Users should ensure they have updated their usage of the Asset or stopped using the Asset altogether (in the case where a Licence has expired) before they click Acknowledge.We’ll continue to send Users a daily reminder email about Notifications until they are all Acknowledged.Last updated 18 November 2020